Employment Opportunities

Employment opportunities will be posted on this webpage. No phone calls, please.


It is the policy of the Mann Center for the Performing Arts to provide equal employment in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or discriminatory harassment because of race, color, religion, national origin, sex, age, disability, veteran status, pregnancy status, citizenship, marital status, sexual orientation, gender identity or any other characteristic protected by law.

 

Special Projects and Administrative Coordinator

Special Projects

  • Works with President to determine special project budget, strategy, goals, and timelines;
  • Coordinates with all departments and outside partners regarding current and future projects to ensure effective coordination and project progress;
  • Establishes accountability and appropriate follow-up for projects with President;
  • Prepares and maintains record of minutes for meetings as directed;
  • Researches previous initiatives, special projects, and legal negotiations to inform the implementation and execution of current projects;
  • Partners with the Finance department to process payment for all consultants according to payment schedules;
  • Ensures compliance with the requirements outlined in the Mann’s lease with the City of Philadelphia;
  • Other duties as assigned

Administrative Coordinator

Human Resources

  • Processes, verifies, and maintains personnel related documentation, including staffing, recruitment, training, performance evaluations, and classifications;
  • Oversees and manages employee onboarding and exit process;
  • Assists the Chief Operating Officer in establishing and revising employee policies and procedures;
  • Distributes and disseminates job openings through approved channels for recruitment;
  • Maintains institutional documents such as organization charts and job descriptions;
  • Explains company personnel policies, benefits, and procedures to employees or job applicants;
  • Records data for each employee, including such information as addresses, emergency contacts, offer letters, wage increase documentation, absences, and paid time off accrual and usage;
  • Gathers personnel record documentation from other departments or employees;
  • Examines employee files to answer inquiries and provide information for personnel actions;
  • Answers questions regarding salaries, benefits, and other pertinent information;
  • Compiles and prepares reports and documents pertaining to personnel activities;
  • Manages employee scheduling and timekeeping software;
  • Manages Mann Center internship program;
  • Initiates, oversees, and implements annual Mann Center Job Fair;
  • Other duties as assigned

Office Administration

  • Organizes the office layout and equipment in partnership with the President & CEO;
  • Maintains the office condition and arranges for necessary repairs and improvements;
  • Upholds and updates record of all non-artistic contracts;
  • Oversees the maintenance and repair of office machinery and equipment, such as copiers, printers, telephones, and computers;
  • Organizes and oversees yearly destruction and archiving of dated documents and materials;
  • Serves as the Mann’s “Digital Asset Management Champion,” responsible for facilitating digitization of analog materials and assisting in implementation of the digital asset management software;
  • Liaises with IT vendor for all technical needs including, acquisition of hardware and software, basic troubleshooting, and management of Office 365 cloud services;
  • Serves as the administrative office’s Office 365 administrator, creating and removing accounts and troubleshooting password, printing, and network connectivity issues;
  • Facilitates transfer and proper filing of documentation from vendors and partners;
  • Other duties as assigned

Minimum Qualifications:

  • Ability to foresee issues before they arise and work proactively to solve problems;
  • Self-motivated, focused, positive attitude, flexible;
  • Ability to multi-task and work in a demanding and fast-paced environment;
  • Excellent organizational skills;
  • Must possess the ability to respond quickly to numerous questions and concerns;
  • Confidential handling of verbal and written communication at all times;
  • Professional appearance and mannerisms;
  • Ability to initiate and complete projects with minimal supervision;
  • Excellent oral and written communication skills;
  • Excellent spelling, grammar, and editing skills;
  • Ability to work nights and weekends as needed;
  • Minimum Undergraduate degree required

To Apply:

Please submit your cover letter, resume, and salary requirements to Jill Stone at jstone@manncenter.orgwith “Special Projects” in the subject line. Applications without salary requirements will not be accepted. No phone calls, please.

 

It is the policy of the Mann Center for the Performing Arts to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

 

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